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Risk Finance & Insurance Services
Contacts | Property & Liability | Insurance Compliance | FAQ
Please click the image to access the Special Events flow chart!
- Special Events & Use of District Property
Many school-sponsored, PTA, Booster co-sponsored fundraisers happen every year. District property may also be used by permits or short-term leases. The safety and protection of the District Students, Personnel, Licensee's, public and District Property during these events is the goal. All Non-District entities accessing District property need to comply with the District's insurance requirements.
Start Your Application HereCommercial Auto & Workers' Compensation- Auto & WC Waiver (Only when no business vehicles are owned and/or vendor has no employees and is not required to fulfill CA requirements for worker's compensation) The coverage may be endorsed to the existing Commercial General Liability policy.
Insurance Guidelines
Events vary and may require different insurance coverage and limits from different vendors and licensees. Please click and review the following insurance requirements:
- General Insurance Requirements
- Athletics
- Boating
- Concerts
- Film
- Fireworks
- Flea/Farmers/Night Markets
- Health Fairs/Medical Professionals
- Inflatables & Equipment Vendors
- Live Animals
- Parking/Valet Parking
- School Carnivals, Fairs and Food Vendors
Additional Documentation
The above guidelines and requirements are not exhaustive of all possible scenarios but are representative of what is commonly reviewed. There will be some events that may require different coverage and limits.
Please note that Carnivals, Fairs, Food, Inflatables and Equipment Vendors have additional requisites and may need additional review and approval from the Office of Environmental Health and Safety (OEHS). Please refer to the OEHS Fairs and Carnival checklist.
For Beautification Projects, please refer to BUL-5761.0 and include with your submission the Project Approval Tracking Sheet.
The review timeline depends on the event, OEHS review, completeness of the submitted information, and how quickly the vendor can respond to any inquiries or changes required by the review. To help speed up the review, make sure to submit the following:
- Itinerary
- Vendor List - Scope of Work or Activity
- Vendor Certificate of Insurance
Waivers
Helpful Job Aids
- How to request a District/School Sponsored (Onsite) Event
- How to request a District/School Sponsored (Offsite) Event
- Process for District/School Sponsored - Proms
- Process for District/School Sponsored - Graduations
- Process for District/School Sponsored - Carnivals and Seasonal Festivals
Important Links
- Procedures for Third Party Use of School Facilities: BUL-6894.1
- Procedures for Live Animals in Classrooms, Service Animals, and School Sponsored Non-School Sponsored Activities Involving Animals: BUL-3845
- Procedures for Modifications and Additions to District Property Funded by or Performed by a Third Parth: BUL-5761.0
- Project Approval Tracking Sheet
Should you have any questions, you may reach us via email: riskfinance@lausd.net or by phone at (213)241-0329
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