PROCUREMENT SERVICES DIVISION

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  • SAP Ariba Logo

     

     

    A cloud-based solution that allows suppliers and buyers to connect and do business over a single platform. The SAP Ariba implementation has been completed and rolled out to all users. 

Announcements

Ariba Requests for Access / Roles

  • If you are a new user who would like to request access to Ariba as a Requestor or Approver, or if you need guidance on how to approve a request for access, please review the following job aids. 

    Please note that a change in position or assignment will remove existing roles, and you must request them again for your new assignment. 

    How to Request SAP User Roles for Ariba

    Approvers-How to Approve SAP User Roles

     

Ariba Supplemental Training Materials

  • Simulated training videos and PDF job aids have been made available for your review. These supplemental training materials provide you with a chance to familiarize yourself with the system. Please note that these videos do not constitute formal training. 

    While the training for Ariba Requestors was held via Zoom and conducted live in the system, a PowerPoint presentation has been created which reviews the content which was covered in the training. This presentation is available in MyPLN with the Recorded training, and a link to the presentation has also been included below:

    Ariba Requestor Training PowerPoint Review Slides

     
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  • Ariba Glossary of Terms

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  • Ready, Set, Go-Live!

    All users are now live in the Ariba system.

    Central Office users went live in Ariba as of July 1, 2024.

    Regions North, East and Non-Regional school users went live in Ariba as of October 14, 2024.

    Regions South and West schools users went live in Ariba as of November 12, 2024.

     

    • The LRP Interim Ordering process will go offline in December, 2024 following the full rollout of Ariba. As users are trained and go-live, all orders must be placed in the Ariba system. Please click here to view a flyer with additional details regarding the closing of the LRP Interim Ordering system:

      LRP EOL Notification Flyer

    • For Ordering Support:

     

     

     

Frequently Asked Questions

Ariba is a cloud-based procurement solution supported by SAP. Ariba focuses on connecting suppliers and requesters with a user-friendly experience. 

LAUSD is moving towards a more user-friendly application to simplify buying and invoicing processes while supporting increased compliance with LAUSD policies. 

Self-guided training will be available with links provided via the PSD site starting May 24, 2024. The rollout of Ariba will take place in waves, beginning with Central Offices July 1, 2024. Virtual Instructor-led training will be provided in advance of each groups' assigned rollout date and virtual support will be available following each rollout period.

Central office is scheduled to go-live July 1, 2024. Schools will then rollout by region, and advance communication will be provided.  

Central Offices will be required to use Ariba following their go-live date. All users will receive additional communication and instructor-led training prior to their respective go-live date. LRP will be utilized following go-live on July 1st, 2024 to support order entry for school sites who have not yet been rolled out. 

Payroll will not be migrated or affected by the move to the Ariba network. 

LRP will be utilized following go-live on July 1st, 2024 to support order entry for school sites who have not yet been rolled out to Ariba. LRP will be disabled after all offices and sites have been trained and gone active in the Ariba system. 

LRP will be utilized following go-live on July 1st to support order entry for school sites who have not yet been trained and provided access to the Ariba system following their assigned go-live date. 

Future orders placed in the current SAP SRM system prior to June 30, 2024 will be migrated to the Ariba system and won't be affected. In Ariba, there will be similar functionality available to conduct future orders in the coming school years. . 

When placing PRs against Ariba catalogs, the PO will auto generate following receipt of any required approvals. 

If the total value of your purchase request exceeds the State's Bid Threshold (currently $114,500.00), you need to fill out a Request for Procurement Action (RFPA) form. With Ariba, the RFPA form is built into the creation of your request.  

No, in Ariba an open Shopping Cart (called a purchase requisition "PR" in Ariba) needs to be deleted or acted upon in order to process an additional order. 

You can set your notification configurations based on your needs. It is recommended to configure your settings to notify for each pending approval. Your open approvals can also be viewed from your dashboard.  

You can set your notification configurations based on your needs. If you are a designated receiver for the order, the PO will be visible from your Guided Buy dashboard under 'My Approvals'. 

Yes. As a requester, until a ship notification or goods receipt is issued you may make changes to your PR. Please note that your PR becomes the PO in Ariba, and any changes to the PR will re-trigger the original workflow for approvals before changing any associated POs. 

Do you have a question you don't see covered here? Email us at AribaProject@lausd.net to submit your question.