SCHOOLS

Vendor Invoice Management (VIM) automates Accounts Payable invoice management in order to accelerate invoice payment.  The new system is designed to automatically recognize the invoice content, route for approval, and process payment.

Accounts Payable (AP) will start using VIM in SAP starting September 20, 2021.  Although schools will not be going live on the new VIM system*, users will see some changes as AP begins using the VIM system.

For more information regarding these changes, click on Vendor Invoice Management (VIM) FAQs.

*To be phased-in by Local District, subject to change so as not to impact operations when students return to school.

Vendor Invoice Management (VIM) - Promotional Video

VIM Tutorials

Training Scenario: Invoice Items Not Received

• Training Scenario: Missing Goods Receipt
• Training Scenario: Invoice Items Received - Goods Receipt via SAP
• Training Scenario: Goods Receipt in LRP Shopping Cart Support Center

Training Scenario: PO Exhausted (Quantity Discrepancy)

• Training Scenario: Invoice Items Not Received - Duplicate Billing
• Training Scenario: Invoice Items Received Duplicate - Excess Shipment - Return to Vendor
• Training Scenario: Invoice Items Received Keep Additional Shipment - PO Modification - SAP - BTS

Training Scenario: Unit Price Discrepancy

• Training Scenario: Invoice Item Received - Invoice Unit Price - Incorrect - Return to Vendor
• Training Scenario: Invoice Item Received - Invoice Unit Price - Correct - PO Modification - SAP - BTS
• Training Scenario: Invoice Item Received - Invoice Unit Price - Correct - PO Modification - LRP Shopping Cart Support Center