CENTRAL OFFICES

Vendor Invoice Management (VIM) automates Accounts Payable invoice management in order to accelerate invoice payment.   The new system is designed to automatically recognize the invoice content, route for approval, and process payment.

VIM Job Aids (in progress)

Maintenance & Operations (M&O) Users

• Missing Goods Receipt (M&O Users)
• Price Discrepancy (M&O Users)
• PO Exhausted (M&O Users)
• Return to Vendor
• Vendor Communication
• Refer to PO Invoice AP Processor
• Non-PO Payment Request (Requestor)
• Non-PO Payment Request (Approver)

Facilities Procurement and Payment Services (FPPS) Users

• Return to Vendor
• Vendor Communication
• Refer to PO Invoice AP Processor
• Non-PO Payment Request (Requestor)
• Non-PO Payment Request (Approver)

Offices

• Missing Goods Receipt (Offices)
• Price Discrepancy (Offices)
• PO Exhausted (Offices)
• Return to Vendor
• Vendor Communication
• Refer to PO Invoice AP Processor
• Non-PO Payment Request (Requestor)
• Non-PO Payment Request (Approver)

Reports (in progress)

• VIM Analytics
• Central Audit Report
• Current Liability Report
• Getting Data Report
• Summary Report
• Aging Report
• Exception Analysis Report
• Key Process Analytics Report
• Productivity Report

VIM Tutorials

Training Scenario: Invoice Items Not Received

• Training Scenario: Missing Goods Receipt
• Training Scenario: Invoice Items Received - Goods Receipt via SAP
• Training Scenario: Goods Receipt in LRP Shopping Cart Support Center

Training Scenario: PO Exhausted (Quantity Discrepancy)

• Training Scenario: Invoice Items Not Received - Duplicate Billing
• Training Scenario: Invoice Items Received Duplicate - Excess Shipment - Return to Vendor
• Training Scenario: Invoice Items Received Keep Additional Shipment - PO Modification - SAP - BTS

Training Scenario: Unit Price Discrepancy

• Training Scenario: Invoice Item Received - Invoice Unit Price - Incorrect - Return to Vendor
• Training Scenario: Invoice Item Received - Invoice Unit Price - Correct - PO Modification - SAP - BTS
• Training Scenario: Invoice Item Received - Invoice Unit Price - Correct - PO Modification - LRP Shopping Cart Support Center